Services
Professional Management Company
Qualified and trained staff to deal with all leasehold and management issues including:
- Membership of Professional Bodies e.g. Royal Institution of Chartered Surveyors(RICS),
- Application pending for the Association of Residential Managing Agents (ARMA)
- Building maintenance
- Professional valuations both individual and commercial
- Finance and accountancy (compliance with RICS accounting rules)
- Insurance
- Risk Assessments
- Health and Safety
Local Contractors who charge competitive prices
Negotiate competitive deals for services required including lift maintenance, gardening, cleaning and building insurance
Arrange separate bank accounts and the security of holding sinking funds for long-term maintenance
Prepare and arrange Management Agreements
Competitive Management Fees for a professional service
Leasehold consultancy and service charge advice
What we do for the Management Fee
- Opening and administering bank accounts
- Preparing and distributing service charge estimates
- Collecting service charges
- Accounting for service charges
- Collecting routine service charge arrears but no action requiring legal work or leasehold Valuation Tribunals
- Providing Management information to residents
- Liaising with Residents Association or Client Resident Company (liaising beyond that which is normal service level may be charged as an extra)
- Administering buildings and other insurance
- Providing Professional Indemnity insurance
- Entering into and managing maintenance contracts
- Inspecting the property to check condition and deal with any necessary repairs other than those of a major nature
- Preparing specifications and contracts for minor works and services such as cleaning, gardening, window cleaning
- Periodic Health and Safety checks but not specialist checks and tests
- Consultation on management matters and major works
- Consultation on long term agreements
- Holding annual meetings with residents if required
- Drawing up and reviewing Risk assessment Plans. Advising on Health and Safety matters
- Preparing Replacement Cost Assessment for insurance purposes on Buildings and landlord Contents
- Negotiating with Local and Statutory Authorities regarding operation or amendment or improvements to communal services as necessary
- Providing copy documents including insurance policies, copies of invoices and receipts
- Keeping records of Residents and Tenancy details
- Keeping Landlords advised on management policy
- Advising and providing information on the Assignment of Leases
- Subletting, Changes of Use and handling requests for any necessary Approvals
- Dealing with requests for improvements or alterations by Leaseholders
- Carry out appraisals or Reserve funds including Survey of Property, and report to Client
- Preparation and audit of Client Company Accounts
- Company Secretarial Service
Act as Company Secretary to the Client
Issue Membership or Share Certificates
Annual General Meetings
- Prepare notices
- Attend
- Take Minutes
- Attend Meetings of Directors
- File Statutory Company Rules
Provision of services at additional fee
- Preparing specifications, obtaining tenders and supervising major works
- Fees for specialist advice on assessment of major repairs and decoration
- Employing and working with advisors of a specialist nature
- Audit of Scheme Accounts
- Preparing Schedules of Dilapidation or Condition in respect of individual dwellings
- Recovery of unpaid Service Charges or Ground Rents or non-compliance with Leases including instructing Solicitors and giving Court/Leasehold Valuation Tribunals (LVT) evidence
- Preparation and supervision of major building works not
covered by annual contracts, including instructing and liaising with
Specialist Consultants, inspecting work in progress, handling
retentions.
DowlingDodd Property Management
Limited registered in England and Wales.
Registered Office: Victoria Parade Buildings East Street Newquay Cornwall
TR7 1BG
Company No: 6194927 Directors: Alan Osborne FIRPM, Keith Carr FRICS, Julian Crosby FRICS